A permission letter can be written for a variety of reasons, including requesting leave to go on vacation, attending a ceremony, granting permission to use someone else’s copyrighted work, and so on. In any case, knowing how to draft a permission letter is critical to ensuring that the recipient has the authority to carry out a specified action without legal repercussions. In this article, we will look at the permission letter format along with its sample letters.
What Is A Permission Letter?
A consent letter or a permission letter is written to express your willingness to proceed with a particular action or event. That does not mean that you have to say that you are okay with whatever they are suggesting but express whatever your opinion is about the particular matter of concern.
You can follow the format of a formal letter to write a permission letter with the exception that you need not have to write the sender’s address as it would be mostly handed over to the recipient in person.
A permission letter is a formal letter submitted to higher authorities seeking authorization for a specific condition or forthcoming intentions. Always remember to address the letter to the correct person, who can grant authorization.
The language of the letter should be formal and simple; polite terms (may I, could I, shall I) should be used to convey the purpose of the message.
Guidelines to Write a Permission Letter:
- Keep the letter free of grammatical faults and errors.
- Make sure the wording used in the letter is formal and to the point.
- Send your request to the appropriate authority.
- Please provide your contact information for future reference.
- Make certain that the information you submit, such as your address and contact information, is correct and accurate.
- Avoid missing the most vital topics by being explicit and addressing your reasons for writing the letter.
- It’s a good idea to print a duplicate or three copies so you have one for your records.
- Sign permission letters by hand using only black or blue ink.
Format Of Writing Permission Letter:
Every letter whether it is official or unofficial has to be written in a format. Sometimes people do not write non-official letters in a format and use their way of writing.
But it is highly recommendable to write the official letters following a format. A permission letter is also an official letter that should be written in a proper format. The format of the permission letter includes the following points:
Address:
Usually, the receiver’s address is compulsorily written in the letter, but sometimes both the sender’s and receiver’s addresses are mentioned in the letter.
Salutation:
The letter should have a proper salutation. The sender should write greetings to the receiver as a form of respect.
Subject:
The reason should be briefed with a few words
Body of the Letter:
This is the main section of the letter where the sender has to write the reason in detail to the receiver. The letter should be written politely and convincingly. It should be at least 2-3 paragraphs. Stick to the point and write the letter.
Closure:
While closing the letter the person should mention the name, designation, and signature. The sender can also provide some contact details if it is necessary.
Sample Of Permission Letter:
There are a variety of reasons why an employee might need to leave the office early, including but not limited to sudden illness, doctor’s appointments, family obligations, and duties related to the home. See below these samples…
Sample 1:
To,
[The Manager]
[Name Of The Cafe]
[Address Of The Cafe]
[Date]
(Subject: Permission For Use of Copyrighted Material)
Dear Sir/Madam,
I hope you are well as I write this letter. I’m writing to ask for your formal permission to combine and use the video bytes I shot of your stylish cafe as a YouTube video on my channel.
I am a Vlogger, and your cafe is one of the greatest in town. If you permit us, I would like to promote it in my YouTube video.
I truly appreciated your great cuisine and how attentive you were to your clients.
If you allow me permission, I will ensure that all copyright credits are given to you, and I feel we will both profit from our collaboration.
At the bottom, I’ve included my email address and a link to my YouTube account.
Thank You For Your Time and Consideration
Yours Sincerely,
[Your Name]
Download Permission Letter In MS Word File
Sample 2:
To
The Manager
[Name Of Community Center]
[Address]
[Date]
(Subject: Application for organizing an event)
Dear Sir
I would like to ask for permission to organize a reception function for my brother on dated [Date]. I and my family have been residents of the [ABC colony] for more than twenty years.
My brother is getting married on the [Date] and we are organizing a reception party for him on [Date].
All the necessary things like the catering service will be arranged separately by us. All we need is the main hall of the community center from [Time] to [Time] on the above-mentioned date.
Kindly permit us as soon as possible so that all arrangements are made on time
Thanking you
Yours Sincerely
[Your Name]
[Your Address]
[Phone No.]
Download Permission Letter In MS Word File
Sample 3:
To
The Dean
[Institute Name]
[Institute Address]
[Date]
(Subject: Permission letter for conducting a club event.)
Hello Ma’am,
I am [Your Name], head of the [Your Department]. I am writing this letter to you to request you to approve our request to conduct an event under the club in the auditorium.
This is a yearly event which is hosted by us for the Arts department and this year too, we are hoping to get your permission.
The event would last for 4-5 hours and include some literary performances by the students. It will also have speeches by some club members and teachers in the introductory session.
The event will also include an open mic for the students to showcase their talent.
We hope you approve this request so that we can start working to make this event a success and be useful for the English department. We would love to invite you to the event if it is approved.
Thanking you,
Yours Faithfully,
[Your Name]
Download Permission Letter In MS Word File
Sample 4:
To,
The Manager,
[XYZ Company]
[Company Address]
[Date]
(Subject: Requesting Permission for Granting Leave)
Dear Sir,
My name is [Your Name], and I work in your team as a [Your Designation]. I’m writing to ask for permission to take a three-day leave from [Date] to [Date].
The reason for my leave is that my cousin is getting married, and I need to travel out of town; the journey will take one day each way.
I will complete the tasks allocated to me, and my absence will not affect the ongoing project. For that time, my colleague will handle the remainder of the task in my absence.
Looking for a favorable response from you.
Thanking you,
Yours Sincerely,
[Your Name]
Download Permission Letter In MS Word File
Sample 5:
To,
The Headmaster
[School Name]
[School Address]
[Date]
(Subject: Permission to go on the School Trip)
Dear Ma’am,
I am [Your Name], mother of [Daughter’s Name], a student of your class. I have been informed that the school has organized a trip to [Place] from [Date] to [Date].
I am writing to let you know that I am willing to send my daughter on the trip. I am also sending the money [Amount] for the trip with her.
Kindly provide the itinerary and the safety precautions that would be followed throughout the journey so that we would be aware of the exact schedule.
Your Signature
Download Permission Letter In MS Word File
Sample 6:
To,
The Principal,
[Institute Name],
[Institute Address]
(Subject: Seeking Permission for Work as an Intern)
Respected Sir/Madam,
I am [Your Name], a final year student of IT Engineering at [XYZ Institute of Technology]. I’m writing to express my desire to serve as a Backend Developer intern for your organization for three months.
I’ve been learning everything there is to know about coding and have been hoping for an opportunity to work with a thriving firm like yours.
I request you to kindly allow me to be a member of your Development team as this would be an excellent opportunity for me to learn everything there is to know about being a Developer and help me take a significant step further in shaping my future career.
I commit to trying my best, dedicating my time to learning, and putting what I learn into practice throughout my time there. I am also sending my resume, and I am prepared to go through an interview round to demonstrate my abilities and tenacity.
Looking forward to hearing from you.
Thank you.
Yours Sincerely,
Download Permission Letter In MS Word File
Sample 7:
To,
The Headmaster
[School Name]
[School Address]
(Subject: Requesting permission for my son to participate in a National Level Quiz Competition)
Dear Ma’am,
My son, [Your Name], has been selected for the National Level Science Quiz Competition. The competition is scheduled to be held on the [Date] at [Venue]. We have to provide the confirmation letter by the [Date]. This is a one-time opportunity, so I request you to kindly grant my son [Days of leave] from [Date] to[Date].
I would also like to request a bonafide certificate so that we can submit it along with the other documents. Kindly do the needful and let us know.
Thank you in advance.
Yours sincerely,
Signature
Download Permission Letter In MS Word File
Sample 8:
To
The Principal
[School Name]
[School Address]
[Date]
(Subject: Permission for your School Visit)
Dear Madam/Sir
I, along with my family have transferred to [Place] from [Place]. My son has finished his fifth standard at a Delhi school. Now we are looking for a school in Shimla for our son.
I would like to visit ABC school on dated [Date], to gain knowledge about the facilities in the school. The school has a good reputation in the neighborhood. Several family friends have recommended the school.
My husband and I would like to check out the facilities such as the computer laboratory, gymnasium and so on. Moreover, our son is eager to visit the school.
Kindly permit us to tour the school premises.
Thanking you
Yours Sincerely
Name Signature
[Add Contact Details]
Download Permission Letter In MS Word File
Sample 9:
To,
The Bank Manager,
[Name Of The Bank]
[Bank Address]
[Date]
(Subject: Permission regarding Leave)
Respected Sir,
I am [Your Name] from the accounts section in [Bank Name] and I am writing this letter to request you to approve my leave for 4 days due to a hospital emergency at my home.
I will need to visit my home town due to certain urgency. I will be returning on Thursday and will resume my work on Friday.
I request you to please approve my leave from [Date] to [Date]. Hoping for your kind consideration.
Sincerely,
[Your Name]
Download Permission Letter In MS Word File
Sample 10:
The Principal,
[Institute Name],
[Institute Address]
(Subject: Permission for attending the media writing training program)
Hello Sir/Ma’am,
I am [Your Name], a student of Bachelors in [Subject] from [University Name]. I came across the advertisement for a training program conducted by [Organizer Name] from [Date] to [Date]. I would like you to please consider my profile for this training program.
As a student of [Subject], it would be very helpful for me to learn the technicalities of media writing and I know that [Organizer Name] would be the best place for me to learn. I will prove to be an excellent resource for you as I have done some internships in the media industry as well. I request you to please permit me to be a part of the training program.
Hoping for your kind consideration.
Sincerely,
[Your Name]
Download Permission Letter In MS Word File
FAQ:
Q. What exactly is a permission letter?
A. A permission letter is an official letter issued to request permission from your superiors to do or go somewhere. The purpose for requesting permission could be anything, such as requesting leave for vacation, going on a trip, attending a ceremony, and so on.
Q. How should a Letter of Permission be written?
A. Permission letters should be authentic and truthful to the best of your ability. Be specific with your reasons and facts before writing an appealing letter. When writing a permission letter, make sure to include appropriate subject lines and closes.
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