Nowadays, youngsters have to take a break from college or school and suddenly a runaway life may be due to some personal reason or illness. However, the format of writing an application is not in focus as they are more familiar with short messages instead of descriptive letters. Because of this we often make mistakes in writing applications. So, today I am going to provide you with the format of how to write a sick leave application to HOD and samples of my medical leave application for school and college students.
What Is A Medical Leave Application?
A leave application is the means through which you formally notify your office management or school administration of your absence. Whether you are in school, college, or the workplace, the structure, specifics, and elements of the application may differ. Understanding how to write a leave application will be much more useful during your professional journey when you may have to take a day off from work.
Tips To Write a Medical Leave Application Letter
- Maintain a formal and respectful tone throughout the application.
- Include your full name, ID, department/class, and contact details for easy identification.
- Briefly state the reason for your leave. Be honest and straightforward.
- Specify the precise start and end dates of your leave period.
- If applicable, mention how you plan to delegate or handle your tasks during your absence.
- Provide details of a trustworthy colleague or family member who can be contacted in case of emergencies.
- Express thanks for considering your request and understanding your situation.
- Review the application for errors in grammar, spelling, and clarity before submission.
- If needed, attach relevant documents such as medical certificates to support your leave application.
Major Elements of a Medical Leave Application Letter:
A well-structured leave application comprises essential elements to ensure clarity and professionalism. These elements include:
- Salutation: Address the recipient respectfully using appropriate titles such as “Dear Sir/Madam” or the individual’s name and designation if known.
- Subject: Provide a concise subject line outlining the purpose of your application. Be clear and specific to help the recipient understand the context at a glance.
- Main Body: The main body of the application should contain detailed information, including the reasons for your leave and the specific dates you intend to be absent. Clearly articulate your situation or requirement.
- Contact Information: Include your contact details, such as phone number and email address, enabling swift communication if required during your absence.
- Name and Signature: Sign the application with your full name, indicating your acceptance of the request. A signature adds a personal touch and authenticity to the document.
- Reasons for Leave: The reasons cited in a leave application should be valid and genuine. Common reasons include:
- Emergency
- Urgent work
- Maternity leave
- Medical issues
- Travel
Format Of Medical Leave Application:
The format of leave applications is another important factor. It should be well-aligned and written with proper spacing and sequence. If you’re a student who wants to take sick leave, you have to follow a simple formal format to write an application effectively. Here’s the format of a general application which is well-accepted.
[Your Name]
[Your Position/Designation for office]
[Your Department (if applicable)]
[Your Company/Organization Name]
[Date]
To,
[Recipient’s Name]
[Recipient’s Position/Designation]
[Company/Organization Name]
[Address]
Subject: Leave Application
Dear [Recipient’s Name],
Dates of Leave: [Start Date] to [End Date]
Total Number of Days: [Number of Days]
[mention reason briefly, e.g., personal reasons, medical treatment, family emergency, etc.].
[mention any arrangements made, if applicable, e.g., completed pending tasks, delegated responsibilities for office, covering the syllabus for school/college, etc.]
Sincerely, or Yours faithfully,
[Your Name]
[Your Contact Information ]
15 Samples Of Medical Leave Application for College:
Here are the 15 simple samples that will help you to write your absent letter.
Sample 1 Of Leave Application for College Due To Illness:
To,
The Principal,
[College Name]
[College Address]
[City, State, ZIP Code]
(Sub: Medical Leave Application For College)
Respected Sir/Madam,
With respect, I’d like to bring to your generous attention that my name is [Your Name] and I’m a student of [Your Stream Or Department] in your college. I‘m sorry to inform you that I have been diagnosed with [State your condition]. The doctors had advised me to take bed rest. I’m also enclosing my medical certificate with this college absent application.
Thus, I am requesting you grant me medical leave for the period I cannot or won’t be able to attend college, which is from [Date] to [Date]. Please grant me leave as well please emit the fine from my fees. I’ll be very grateful to you if you consider my leave application.
Thanking you,
Yours Faithfully,
[Your Name]
[Your Stream or Department]
Download Medical Leave Application For College In MS Word File
Sample 2 Of Leave Application for College Due To Jaundice:
To,
The Principal,
[College Name]
[College Address]
[City, State, ZIP Code]
(Subject: Application For Leave Due To Jaundice)
Respected Sir / Madam,
With due respect, I’d like to bring to your generous attention that my name is Deepak Sharma and I’m a student of the second year of engineering in your college. I‘m sorry to inform you that I have been diagnosed with Jaundice. The doctors had advised me to take complete bed rest for at least 1 month. I’m also enclosing my medical certificate with this application.
Thus, I am requesting you kindly grant me medical leave from 25th September 2019 to 25th October 2019. Kindly grant me leave as well please emit the fine from my fees. I’ll be very grateful to you if you consider my leave application.
Thanking you,
Yours Faithfully,
Deepak Sharma
Environment and Energy Studies, Engineering
Dated: 24th September 2019.
Download Medical Leave Application For College In MS Word File
Sample 3 Of Medical Leave Application for College Due To Illness:
To,
The Principal/Dean
[College Name]
[College Address]
[City, State, ZIP Code]
[Date]
(Subject: College Leave Letter For Fever)
Respected Ma’am,
With due respect, I would like to notify you that I have been suffering from viral fever since last night. As per the advice of the physician, I have been advised to take complete bed rest for at least two days.
So Sir/Madam, I request you to grant me leave for two days, that is, from [Date] to [Date]. I will be highly obliged for your kindness.
Thank you,
Yours truly,
[Your Name]
[Your Course/Program]
[Your Roll Number]
[Contact Number]
Download Application In MS Word File
Sample 4 Of Medical Leave Application for College Due to Influenza:
To,
The Principal/Dean
[College Name]
[College Address]
[City, State, ZIP Code]
[Date]
(Subject: Medical Leave Application For College Due to Influenza)
Respected Principal,
I am writing to inform you that I, [Your Name], a student of [Your Course/Program] at [College Name], am unable to attend classes from [Starting Date] to [Ending Date] due to Influenza.
I kindly request you to grant me leave for the mentioned period. I understand the importance of regular attendance and assure you that I will make every effort to catch up on all the missed lectures, assignments, and coursework during my absence. I will ensure minimal disruption to my studies and will coordinate with my classmates to obtain notes and updates regarding class discussions.
I have attached the necessary medical certificate/documents for your reference. If there are any formalities or assignments I need to complete during my absence, please let me know, and I will ensure that they are taken care of promptly.
I appreciate your understanding and support in this matter. Thank you for your cooperation. I am confident that I will resume my classes as soon as I am able and continue my studies without further interruptions.
Yours sincerely,
[Your Name]
[Your Course/Program]
[Your Roll Number]
[Contact Number]
Download Application In MS Word File
Sample 5 Of Medical Leave Application for College Due to Cold and Cough:
To,
The Principal’s Name
[College Name]
[College Address]
[City, State, ZIP Code]
[Date]
(Subject: Medical Leave Application For College)
Respected Principal/Teacher,
I am writing to inform you that I, [Your Name], a student of [Your Grade/Class] at [School Name], am unable to attend school from [Starting Date] to [Ending Date] due to Cold and Cough.
I kindly request you to grant me leave for the mentioned period. I have attached the necessary medical certificate/documents for your reference. I assure you that I will catch up on all the missed assignments and notes as soon as I return to school.
I understand the importance of regular attendance and will make every effort to minimize disruption to my studies. I will also ensure that my classmates are not inconvenienced due to my absence.
I would be grateful if you could approve my leave application at your earliest convenience. Please let me know if you require any additional information or if there are any formalities that need to be completed from my end.
Thank you for your understanding and cooperation. I sincerely appreciate your support in this matter.
Yours sincerely,
[Your Name]
[Your Class/Grade]
[Roll Number]
Download Application In MS Word File
Sample 6 Of Medical Leave Application for College Due To Food Poisoning:
To,
The Principal’s Name
[College Name]
[College Address]
[City, State, ZIP Code]
[Date]
(Subject: Medical Leave Application For College)
Respected Principal,
I hope this letter finds you in good health. I am writing to inform you about the unavailability of my child, [Child’s Full Name], who is a student of [Grade/Class] at your school. Unfortunately, due to Food Poisoning, my child is unable to attend school from [Starting Date] to [Ending Date].
I kindly request you to grant leave to my child for the mentioned period. [He/She] has been under the care of a doctor and is being treated for the illness. I have attached the medical certificate and other necessary documents for your reference.
I assure you that [Child’s Full Name] will make up for all the missed assignments and exams as soon as [he/she] recovers and returns to school. I understand the importance of regular attendance and am committed to ensuring that [he/she] catches up on all the academic work.
I would appreciate your kind consideration in granting this leave. If there are any formalities or documents required from my end, please do not hesitate to inform me. I can be reached at [Your Contact Number] or [Your Email Address] for any further communication.
Yours sincerely,
[Your Name]
[Your Relationship to the Child, e.g., Parent/Guardian]
[Your Contact Number]
[Your Email Address]
Download Application In MS Word File
Sample 7 Of Medical Leave Application for College Due To Broken Arm:
To,
The Principal’s Name
[College Name]
[College Address]
[City, State, ZIP Code]
(Subject: Leave Application for Medical Reasons)
Respected Sir/Madam,
I am [Your Name], a student of Class [Your Class], Section [Your Section], Roll No. [Your Roll Number]. I am writing to inform you that I broke my arm and have been advised to complete rest by the doctor for [number of days] days. Therefore, I request you to kindly grant me leave from [start date] to [end date].
I have attached a medical certificate for your reference.
Thanking you,
Yours sincerely,
[Your Name]
[Your Course/Program]
[Your Roll Number]
[Contact Number]
Download Application In MS Word File
List Of Leave Application For Student
Sample 8 Of Medical Leave Application for College Due to Diarrhea:
To,
The Principal’s Name
[College Name]
[College Address]
[City, State, ZIP Code]
(Subject: Medical Leave Application For College due to Diarrhoea)
Respected Sir/Madam,
I am writing to request leave for a few days due to diarrhea and vomiting. I, [Your Name], from Class [Your Class], [Your Roll No.], would be grateful if you could grant me leave from [Date] to [Date].
I assure you that I will complete any assignments or work missed during this period.
Thank you for considering my request.
Yours faithfully,
[Your Name]
[Your Course/Program]
[Your Roll Number]
[Contact Number]
[Date]
Download Application In MS Word File
Sample 9 Of Medical Leave Application for College Due To Covid:
To,
The Principal
[College Name]
[College Address]
[City, State, ZIP Code]
(Subject: Medical Leave Application For College Due To Covid)
Dear Sir,
I am writing this letter to inform you that my daughter [Student’s Name], a student of Class XI C, was diagnosed with Covid-19 yesterday. Thus, the doctor has told her to take complete rest and also isolate herself so that the other family members do not get infected.
I, therefore, request you to kindly grant her 15 days’ leave for recovery, i.e., from [Date] to [Date]. Also, I have attached her medical certificate with this leave application. I assure you she shall attend the classes regularly post-recovery.
Thanking you,
Yours sincerely,
[Your Name]
[Your Course/Program]
[Your Roll Number]
[Contact Number]
Download Application In MS Word File
Sample 10 Of Medical Leave Application for College Due To Chicken Pox:
To,
The Principal
[College Name]
[College Address]
[City, State, ZIP Code]
[Date]
(Subject: Medical Leave Application For College Due To Chicken Pox)
Respected Principal,
I am writing this application to request a leave of absence from school for [number of days] days, starting from [start date] to [end date], due to Chicken Pox.
I am suffering from [mention your illness] and have been advised by the doctor to take rest for a few days. During this period, I will not be able to attend school or participate in any physical activities.
I have completed all my assignments and submitted them to my respective teachers. I will also make sure to catch up with the missed classes and complete all the notes and homework after my recovery.
I request you to kindly grant me leave for the mentioned period. I assure you that I will not let my studies suffer due to this absence, and I will make up for the missed classes after I return.
Thank you for your time and consideration.
Yours sincerely,
[Your Name]
[Your Course/Program]
[Your Roll Number]
[Contact Number]
Download Application In MS Word File
Sample 11 Of Medical Leave Application for College Due To Fever:
To,
The Principal
[College Name]
[College Address]
[City, State, ZIP Code]
[Date]
(Subject: Medical Leave Application For College Due To Fever)
Respected Principal,
I am writing this application to request a leave of absence from school for [number of days] days, starting from [start date] to [end date], as I have a high fever and the doctor suggested I rest for 7 days.
I have made all the necessary arrangements for my absence from school, and I have completed all my assignments and submitted them to my respective teachers. I will also make sure to catch up with the missed classes and complete all the notes and homework after my return.
I request you to kindly grant me leave for the mentioned period. I assure you that I will represent our school with utmost dedication and will not let my studies suffer due to this absence. I will make up for the missed classes after I return.
Thank you for your time and consideration.
Yours sincerely,
[Your Name]
[Your Course/Program]
[Your Roll Number]
[Contact Number]
Download Application In MS Word File
Sample 12 Of Medical Leave Application for College Due To Illness:
To,
The Principal
[College Name]
[College Address]
[City, State, ZIP Code]
(Subject: Medical Leave Application For College)
Respected Ma’am,
I, [Your Name], a student of Class [Your Class], am writing this application to inform you that I am suffering from [Your Illness]. Thus, I will not be able to attend school from [Date] to [Date].
I, therefore, request you to kindly grant me 7 days’ leave to recover my health. I shall be very grateful to you.
Thanking you,
Yours sincerely,
[Your Name]
[Your Course/Program]
[Your Roll Number]
[Contact Number]
Download Application In MS Word File
Sample 13 Of Medical Leave Application for College Due to Conjunctivitis:
To,
The Principal
[College Name]
[College Address]
[City, State, ZIP Code]
(Subject: Medical Leave Application For College)
Respected Sir/Madam,
I am [Your Name], studying in Class [Your School], [Roll No.]. I would like to inform you that I need an emergency medical leave as I was diagnosed with Conjunctivitis. Hence, I request you to kindly grant me leave for [Number of Days] days from [Date] to [Date].
I assure you that I will catch up with the missed lessons upon my return.
Thank you for your understanding.
Yours obediently,
[ Your Name]
[Your Course/Program]
[Your Roll Number]
[Contact Number]
[Date]
Download Application In MS Word File
Sample 14 Of Medical Leave Application for College Due To Viral Fever:
To,
The Principal
[College Name]
[College Address]
[City, State, ZIP Code]
(Subject: Medical Leave Application For College Due To Viral Fever)
Respected Sir/Madam,
With due respect, I would like to notify you that I have been suffering from viral fever since last night. As per the advice of the physician, I have been advised to take complete bed rest for at least two days.
So Sir/Madam, I request you to grant me leave for two days, that is, from [Date] to [Date]. I will be highly obliged for your kindness.
Thanking You
[Your Name]
[Your Course/Program]
[Your Roll Number]
[Contact Number]
Download Application In MS Word File
Sample 15 Of Leave Application for College Due To Typhoid:
To,
The Principal
[College Name]
[College Address]
[City, State, ZIP Code]
(Subject: Medical Leave Application For College Due To Typhoid)
Respected Sir/Madam,
Respectfully, I want to request an esteemed position. I have been down with typhoid since the last day. As per the advice of the doctor, I have been advised to take complete rest.
Taking my above-mentioned condition into your kind view, kindly grant me leave for a week from [Date] to [Date].
I will be highly obliged for your kindness.
Thanking You
Yours sincerely,
[Your Name]
[Your Course/Program]
[Your Roll Number]
[Contact Number]
Download Application In MS Word File
Conclusion
A well-written leave application in school is key to getting your leave approved without any hassle. It shows your respect for the school’s policies and your commitment to your education. By following the above guidelines and samples, students and parents can effectively communicate their need for leave.
FAQ On Medical Leave Application for College:
Q. What is a Sick Leave Application?
A. A sick leave letter is usually addressed to the Principal to take permission to stay at home for the sake of a major or minor health issue. It is a type of formal letter
Q. What is the importance of a sick leave application?
A. A sick leave application is very important in terms of letting your principal or teacher know that you were only absent from the school or premises because you’re sick, and not because of any other non-disciplinary reason.