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7 Samples of Request For Relieving Letter

Posted on by Ruchi

A relieving letter serves as documentation that you worked for an organization and includes information about your start and end dates. Continue reading this article to learn more if you want to write a relieving letter request application to your prior business. So, see below some samples of request for relieving letter. See this below…

What is a Relieving Letter?

A relieving letter is a formal document given to the employee by the employer on the company’s letterhead at the time of the employee’s departure from the company. It shows that the applicant has fulfilled all of their obligations during the employment tenure and has served their notice period. Because it lists the dates that the employment began and ended, it is sometimes referred to as an experience letter. A letter of resignation is often written on the employee’s last day of employment.

How To Write A Request For Relieving Letter?

There is no fixed format for writing an application for relieving letter. However, you can include some key elements to ensure that the principal points are covered in the letter as well. Using a simple, professional tone that emphasizes the request itself is beneficial. Here are some of the important elements you can highlight in your email to inform your manager about sending the relieving letter:

Employer Details: 

Include the name of your supervisor or project manager besides specifying the company name and address

Date of Request: 

Start the mail by clearly specifying the date. This can be helpful in case the company delays the relieving letter and you do not receive the letter on time.

Employee Details: 

Include all your details, including your full name, designation, employee ID and your department.

Details of Resignation: 

Highlight the details of your resignation, including the date of sending the resignation and the specified last date. Attach a copy of your resignation letter to the mail for reference. If you are being transferred, specify the date of transfer and the name of the branch.

Statement:

State the urgency of your request for getting a relieving letter and mention why you need it. Specify a date or a timeline for the company to provide your letter.

Conclusion: 

Close the letter with a generic closing wish, such as “warm regards”, your name, and your signature.

7 Samples of Relieving Letter:

Here see some samples of relieving letters to help you to write yours. See this below…

Sample 1:

[Date]To
[Name of HR Manager]
[Name of Company]

(Subject: Application for Relieving Letter)

I am writing this letter in order to request you to issue me my relieving letter. I resigned from the organization on [Date of Resignation]. The notice period of 1 month has also been served by me and my last working day was on [Date]. I have also completed all the formalities.

I shall be joining the new company on [Date] and need to submit the documents at the time of joining. I, therefore request you to do the needful at the earliest.

Regards,

[Your Name]
[Signature]

Download The Application In MS Word Filenotice period notice period notice period notice period notice period notice period notice period notice period notice period notice period notice period notice period notice period notice period notice period notice period notice period notice period notice period notice period notice period notice period notice period notice period notice period notice period notice period

Sample 2:

[Date]To
[Name of HR Manager]
[Name of Company]

(Subject: Application for Relieving Letter)

Dear Sir/Madam,

My name is [Your Name] and I work as [Your Designation] in the [Department]. My employee ID is [Your Employee ID].

This is to bring to your attention that with reference to my resignation submitted on [Date of Resignation], I am getting relieved from my responsibilities at the companies from [Last Date].

Since my clearance process at the company is done and I have completed all my exit formalities, I request you release my relieving letter at the earliest. I am required to submit the letter to my new employer by [Date]. I would appreciate it if you issue the relieving letter at the earliest.

Regards,

[Your Name]
[Signature]

Download The Application In MS Word Filetwo weeks two weeks two weeks notice expectations one week's notice notice periods notice periods notice periods notice periods employment contract employment contract week's notice how much notice probationary notice periods weeks notice appointment letter

Sample 3:

To,
[Name of HR manager]
[Name of company]
[Date]

(Subject: Application for Relieving Letter)

I am [Your Name] and my employee ID is [Your Employee ID Number].

I resigned from my position as [Your Designation] in the [Your Department], on [Date of Resignation]. During my notice period, I completed the required clearance process with the company. As [Your Last Working Date] was my last day at the company, I am writing this request for my relieving letter.

As per the company policy, I am supposed to receive the letter within [Number of Days] days of my resignation. Yet, I have not received the letter even though [Number of Days] days have elapsed. I am required to submit the relieving letter to my new place of employment within the next [Number of Days] days, so I request you to issue the letter at the earliest.

Your assistance in this matter is deeply appreciated. I have attached my resignation letter for your reference.

Sincerely,

[Your Name]
[Signature]

Download The Application In MS Word Filecareer job job job job job job notice notice notice notice notice notice notice noticeemployer employer employer employer other colleagues garden leave legal action next position remaining time smooth transition start date current employer universal rule transition period professional relationship giving notice new job new job time period gross misconduct gross misconduct

Sample 4:

[Date]
[Name of HR manager]
[Name of company]

(Subject: Application for Relieving Letter)

Dear [Sir/Madam]

This is to inform you I am looking forward to receiving my relieving letter. I resigned from the company on [Date of Resignation] and have completed all the dependencies at my end. I have also served my entire notice period of [Notice Period Duration] and my last working day was on [Date]. I have worked sincerely as a part of your organization for the past [Number of Years] years and I hope that this goodwill continues further.

I request you to share my relieving letter as soon as possible as I require to submit the same to my new organization. I hope you take the necessary steps and send the letter with all the relevant details at the earliest.

Thanks and regards,

[Your Name]
[Signature]

Download The Application In MS Word File

Sample 5:

[Date]To
[Name of HR Manager]
[Name of Company]

(Subject: Application for Relieving Letter)

This e-mail is to request you issue me my relieving letter and clear all my dues in the final settlement.  I resigned from the organization on [Date of Resignation]. I have also completed all the formalities and served the notice period of 1 month. Thus, my last working day was on [Date].

I have worked for your organization for 2 years with utmost dedication. I would be very grateful if you can issue my relieving letter as soon as possible.

Thanks and regards,

[Your Name]
[Signature]

Download The Application In MS Word File

Sample 6:

[Date]To
[Name of HR Manager]
[Name of Company]

(Subject: Application for Relieving Letter)

I am [Your Name] worked as an Assistant Manager since [Date] I am writing this letter to request a relieving letter as I will be leaving the company soon after completing this final week of my notice period. My last day of work will be [Date of Resignation]. So I request you to please send me a relieving letter as I will be needing it for joining my new company.

Once again, it was a good experience. Thanks for all the lessons.

Thanks and regards,

[Your Name]
[Signature]

Download The Application In MS Word File

Sample 7:

[Date]To
[Name of HR Manager]
[Name of Company]

(Subject: Application for Relieving Letter)

I am [Your Name] worked as the [Designation] at your esteemed company. I am writing this mail to inform you that I haven’t received my relieving letter yet. I sent in my resignation letter on [Date]. My last day with the company was [Date of Resignation]. As per your mail, I have cleared all dues, submitted all the company assets, and the documentation has been successfully completed.

With every relieving process being complete, I  request you to kindly provide me with the relieving letter at the earliest possible date. I shall be grateful for this kind gesture.

Thanks and regards,

[Your Name]
[Signature]

Download The Application In MS Word File

FAQ:

Q. Which department issues the relieving letter, generally?

A. Usually, the Human Resources department of an organization issues the relieving letter. It is a formal acknowledgment and acceptance of an employee’s resignation.

Q. Are all employees eligible to receive a relieving letter?

A. Yes, all the employees whether resigning out of their own will or being terminated by the organization are eligible to receive the relieving letter.

Q. In which situation can an employer deny issuing the relieving letter?

A. The employer can deny the issuance of the relieving letter due to the misconduct of the employee.

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