A professionally formatted sick leave email is essential to inform your manager about your absence due to sickness. Companies follow different procedures to approve sick leaves for employees. So, see below how to write a sick leave application for office.
How to Write a Sick Leave Application for Office:
You must write the sick leave application in accordance with a set format. To find out more about the different elements you need to include in the email, read through the points listed below.
Create a Subject Line That Is Clear:
The subject line of your sick leave email should indicate that you intend to take time off. It ought to be brief, precise, and unambiguous. You may use the following subject lines, for example, in your email: Sick Leave Request: [Your Complete Name], Illness-Related Absence: [Your Complete Name], etc.
Salutations:
The first and most crucial step is to extend a formal greeting to your manager, such as Dear [First Name], Hi Ma’am, etc.
A Synopsis:
Your problem and the doctor’s recommendations must be briefly explained. A brief but sincere explanation of your sickness is seen to be sufficient; you do not need to go into great detail.
Duration of Leave:
It’s crucial to mention how long your leave lasted. To ensure that your team works efficiently without you, write down the start and the anticipated return date. Sometimes when you’re unwell, you don’t know when you’re supposed to get back to work. In that instance, you should keep your manager informed about your health.
Time of Leave:
Make sure to specify the kind of leave you are requesting. Indicate in writing which leave you will be taking if your employer offers different types of leaves, such as sick leave or casual leave. It should be highlighted in your sick leave communication that some employees take unpaid leave during long-term absences.
Accessible:
On your sick leave application, indicate your availability. If you can check your urgent mail while away, please let the employer know. In the event that an urgent matter arises, you ought to notify your boss if you plan to work remotely.
Finishing:
You need to sign off on your email in a kind and professional manner. You may write something like, “Thank you for your support during this crucial time,” or “Thank you for your understanding.”
Sample Of Sick Leave Application for Office:
To,
The Manager
[Office Name]
[Office Address]
[Date]
Subject: Sick Leave Application for Office
Respected Sir,
I am down with a fever and cold, and because of this, I will not be able to come to the office for at least [X days]. As per my family doctor’s advice, it is best that I take rest before resuming work.
I have asked [Colleague’s Name] to keep a check on my clients. I will be available over the call if you need anything urgent.
Please grant me leave for the aforementioned period. If you need additional information, please let me know.
Sincerely,
[Your Name]
[Your Adress]
[Your Contact Information]
