13 Samples Application For Leave In Office

A formal method of requesting a break from work for a set amount of time is to submit a leave application. You can communicate your issue to your supervisor in a variety of ways. If you are writing a formal leave email, there are certain guidelines and components you need to remember to include. So, in this article see the 15 sample application for leave in office.

Why Should You Submit An Office Leave Application?

Most employers demand that you submit a leave application before taking any anticipated time off. When you return to work after having any unplanned time off, you can also be required to submit a leave application. An official leave application asks your employer to approve your absence from work for the specified cause. If you take a leave of absence without getting your boss’s permission, you could face disciplinary action.

What To Include In Leave Application For Office:

When writing a leave application in a letter style to the HR Manager or your supervisor, there are a few sections that must be included. The name and address of the person to whom the letter is addressed should be included. Subject: Include ‘Leave Application’ in your subject line along with any additional information that may be necessary.

Add the recipient’s name to the greeting. Use only the first title if you want to identify the person. The objective of your absence, the length of your absence, the name of the colleague who will watch over your work, and the point of contact (mode and time availability) must all be stated in the letter’s body. Thank you for acknowledging the leave, reader, in your note. Closing Remarks: Only add a formal conclusion. Put your entire name here. Add your work title under Position. This field is not required. Date: Include today’s date

How To Write A Leave Application For Office:

Your request for a leave of absence from the office should sound kind and professional, and it should include all the information your manager will need to grant it. In order to write a professional leave application, use the advice and procedures below:

Review The Leave Policies Of Your Employer:

To determine your eligibility for leave, review your employer’s policies. Typically, in order to be eligible for privileged or earned leaves, you must finish a predetermined amount of service. Additionally, you are required to use a minimum amount of authorized leaves in a single period. Contrarily, short-term, two- or three-day casual leaves are available in case of an unexpected emergency. Determine whether you can combine one form of leave with another based on your company’s policies. You might still be qualified for unpaid leave even if you don’t have any remaining vacation time.

Be aware of who should approve your leave. Find out who you should ask for a leave of absence from, if not your direct supervisor. Call your HR manager if you’re still unclear. Specify the date first. This is the day when you are submitting your leave request. Make sure that this date is reasonably close to the deadline for application submission. Include the recipient’s name and address in the text. Include the person’s full name, title, and business address when addressing your leave request to them.

Put A Subject Line In:

In the subject line, be sure to state the letter’s objective. It should be quite apparent that you’re asking for a leave of absence. In a printed or handwritten application, you may remove the topic; but, in an email, be cautious not to do so.

Add A Greeting:

‘Dear Mr./Mrs.’ followed by the recipient’s last name can be used as the salutation. Instead, you can use simply the last name or the initial name and middle name

Make A Proper Leave Of Absence Request:

Clearly state the length of the leave as well as the motivation for it. Indicate the beginning and end dates of the requested leave time, if possible. Make an effort to persuade the receiver of the need for the leave.

Describe The Work Schedule For Your Absence:

Include the name of the person who will handle your duties while you are away. Include a note in your leave request if you intend to do some of your work remotely.

Use Language That Is Respectful And Formal:

Be kind and professional when you express your concern and request for time off. Make sure you sound cordial and helpful rather than demanding. Use phrases like “request,” “kindly,” “grant,” “obligated,” “grateful,” etc.

Keep It Brief:

While you must include all pertinent information, keep the application concise and to the point. It will reduce the likelihood of confusion, save your supervisor time, and give the appearance that you respect other people’s time.

Put An End To Your Application:

With a professional closing like “Warm Regards,” “Yours Sincerely,” etc., and your name, you can submit a leave of absence. Include your contact information and job title as well. You should sign your leave application as well unless you are sending it by email.

Check Your Leave Request For Errors:

Think about reading your application aloud to yourself. This can highlight any typos, grammatical problems, or challenges with readability. Check again the leave dates and other details you included in the application. Make the necessary changes to ensure that the application is factually true and error-free.

When your application for leave is prepared, you should send it well in advance of the deadline. Give your management as much warning as you can so that they have time to organize the workflow while you are away.

13 Samples Application For Leave In Office:

See here the samples of the applications for leave of office to write the perfect application for leave of office.

Sample 1:

To,
The Managing Director,
[Company Name]
[Company Address]

Subject: Application for Casual Leave

Dear Mr./Mrs. [Recipient’s Name],

I am writing to you to let you know that I have an important personal matter to attend to in my hometown due to which I will not be able to come to the office from [Date] to [Date].

I have discussed and delegated my tasks to [Colleague Name] & have instructed them to call me for any help during my absence.

I will be obliged if you consider my application for approval.

Yours Sincerely,

[Your Name]
[Job Designation]
[Company Name]
[Company Address]
[Contact Number]

Download Leave Application In MS Word File

Sample 2:

To,
The Managing Director,
[Company Name]
[Company Address]

Subject: Casual Leave Application

Dear Mr./Mrs. [Recipient’s Name],

I am writing to request a leave of [X days] from [Date] to [Date] since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I will have to be away for [X days]. I will resume work from [Mention Date].

I shall be reachable on my mobile number and email during the period. My person in charge, [Colleague Name] will be handling my tasks in my absence.

I will be thankful to you for considering my application.

Yours Sincerely,

[Your Name]
[Job Designation]
[Company Name]
[Company Address]
[Contact Number]

Download Leave Application In MS Word File

Sample 3:

To,
The Managing Director,
[Company Name]
[Company Address]

Subject: Casual Leave Required

Dear Mr./Mrs. [Recipient’s Name],

I wish to inform you that I have to go with my younger daughter to her school for the Annual Day function tomorrow. As the function will run from morning to evening, I would not be able to attend the office.

I have instructed [Colleague Name] with regard to the details of the projects I have been handling. She is well-equipped to handle them if need be. In addition, I shall be available on the phone and email for any important or urgent issues.

I kindly request you to grant me a day’s leave.

Yours Sincerely,

[Your Name]
[Job Designation]
[Company Name]
[Company Address]
[Contact Number]

Download Leave Application In MS Word File

Sample 4:

To,
The Managing Director,
[Company Name]
[Company Address]

Subject: Application for Leave

Dear Mr./Mrs. [Recipient’s Name],

I would like to mention that I have to attend my niece’s engagement ceremony in [Place] on [Date]. Due to this, I won’t be able to come to the office from [Date] to [Date].

I’ve completed this week’s tasks that were listed as priorities and have delegated my colleague, [Colleague Name], to take care of any urgent matters.

I would be grateful if you can approve my leave request for the aforementioned period. Hoping to receive a positive response from you.

Yours Sincerely,

[Your Name]
[Job Designation]
[Company Name]
[Company Address]
[Contact Number]

Download Leave Application In MS Word File

Sample 5:

To,
The Managing Director,
[Company Name]
[Company Address]

Subject: Annual leave application

Dear [Recipient’s Name],

I am writing this email with reference to my remaining annual leave quota. I am planning to go on a trip to Europe with my family. Thus, I would like to avail my remaining 25 days of annual leave from [Date] to [Date].

I have assigned my duties to [Colleague Name] for the current project we are working on. He/She has been working with me and understands the role effectively. Also, I am looking for all the essential inputs required for the project before I leave for vacation.

I request you to consider my leave request. During my absence, I can be reached at my phone number and email id [Email Address and Contact No.].

Yours sincerely,

[Your Name]
[Job Designation]
[Company Name]
[Company Address]
[Contact Number]

Download Leave Application In MS Word File

Sample 6:

To,
The Managing Director,
[Company Name]
[Company Address]

Subject: Maternity leave application

Dear [Recipient’s Name]

I am [Name] working as a [Job Title] in [Department Name].

I am nearing the end of my pregnancy and hence seeking maternity leave as suggested by my doctor. I request you kindly approve my maternity leave for the duration of [Date] to [Date] as per company policy. My due date is [Date].

As I will be away for a continued long period, I have assigned my duties and responsibilities to [Colleague Name]. In case of any difficulty, you can reach out to me at my number [Contact No.].

I have attached my medical certificate along with pregnancy proof submission and other relevant documents. Apart from this, I would also like to understand the insurance coverage for the cashless billing process. Please let me know the concerned person for the same.

Thank you for your consideration.

Yours Sincerely

[Your Name]
[Job Designation]
[Company Name]
[Company Address]
[Contact Number]

Download Leave Application In MS Word File

Sample 7:

To,
The Managing Director,
[Company Name]
[Company Address]

Subject: Paternity leave application

Dear [Recipient’s Name],

I am writing to inform you that my wife’s due date is approaching, i.e. at the end of the month. Therefore, I am looking forward to using my paternity leave from [Date] to [Date] as per the paternity leave policy.

In my absence, I have assigned duties to [Colleague Name] to take care of all incomplete tasks. I can be reached via my phone number [Contact Number] and email [Email Address] during my leave tenure in case of any queries.

I appreciate your assistance in this matter. Thank you for your consideration.

Yours Sincerely

[Your Name]
[Job Designation]
[Company Name]
[Company Address]
[Contact Number]

Download Leave Application In MS Word File

Sample 8:

To,
The Managing Director,
[Company Name]
[Company Address]

Subject: Casual leave application

Dear [Recipient’s Name]

I am writing to request a five-day leave from [Date] to [Date] as I have to urgently attend to a medical emergency of a close relative and as he/she is situated in Delhi, I have to be away from the town for five days.

I will resume work from [Date], and I shall be reachable at my email id [Email Address] and phone number [Contact Number]. Besides, I have instructed [Colleague Name] to take care of certain responsibilities during my absence. She/He is well equipped for any emergency or in case any assistance is required.

Yours Sincerely,

[Your Name]
[Job Designation]
[Company Name]
[Company Address]
[Contact Number]

Download Leave Application In MS Word File

Sample 9:

To,
The Managing Director,
[Company Name]
[Company Address]

Subject: Sick leave application

Dear [Recipient’s Name],

With reference to the above subject, I want to bring to your kind attention that I am suffering from critical back pain and my doctor has suggested taking rest for five days initially. The doctor also recommended going for an MRI scan along with a week of physiotherapy sessions and other medications.

I am not aware of my future possibilities for leave as the situation is based on how much rest can I take.

I request you to please grant me leave for five days, i.e. from [Date] to [Date] for the betterment and speedy recovery of my lower back. Also, let me know if any further clarifications are required for the case. I am attaching my medical certificate along with this email.

I can be communicated at [Email Address] and on [Contact Number] in case of any queries or emergency situations. Besides, I have explained the tasks to [Colleague Name] to be taken care of in my absence.

Yours Sincerely,

[Your Name]
[Job Designation]
[Company Name]
[Company Address]
[Contact Number]

Download Leave Application In MS Word File

Sample 10:

To,
The Managing Director,
[Company Name]
[Company Address]

Subject: Emergency leave application

Dear [Recipient’s Name]

It is with regret that I need to request an emergency leave starting today. As the nature of the leave is that they are unpredictable, I feel sorry that I am unable to provide you with more than one day of notice.

My sister met with an accident a few hours back, and she has been hospitalized in an emergency. I am required to be present at the hospital, along with my parents in Bangalore. I anticipate having most of my immediate issue to take taken care of within a week and hope to join the office back on Monday, i.e. [Date].

Please reach out to me in case of any emergencies and queries regarding work at my email id [Email Address] and my phone number [Contact Number]. You can also contact [Colleague Name] for any work-related discussions as she is aware of the ongoing project and tasks related to it.

Yours Sincerely,

[Your Name]
[Job Designation]
[Company Name]
[Company Address]
[Contact Number]

Download Leave Application In MS Word File

Sample 11:

To,
The Managing Director,
[Company Name]
[Company Address]

Subject: Vacation leave application

Dear [Recipient’s Name]

This is to request your approval for a ten-day leave for my planned trip to [Place] with my family. I have been collecting my leaves for the trip, and I am very excited about the same.

I am writing this letter to formally notify you about my leaves from [Date] to [Date]. I will join the office from Monday, i.e. on [Date].

I will update you with the final draft this week and will submit the file to you. You can contact [Colleague Name] in my absence as she is aware of the same. I can be reached at [Email Address] and [Contact Number] in case of any queries.

I hope you will acknowledge my application and process the same earliest.

Thank You

Yours Sincerely

[Your Name]
[Job Designation]
[Company Name]
[Company Address]
[Contact Number]

Download Leave Application In MS Word File

Sample 12:

To,
The Managing Director,
[Company Name]
[Company Address]

Subject: One day leave application

Dear [Recipient’s Name]

I am writing this to inform you that I need to take a leave for [Date] as I have to attend a seminar on the Literature festival held in the city. I am very keen on taking such sessions which help me to expedite my personal and professional growth.

In case I need to attend another session, I will inform you as soon as possible. Please feel free to contact me at my email id [Email Address] and phone number [Contact Number]. I have also explained to [Colleague Name] about the tasks that need to be completed in my absence.

Thank You

Yours Sincerely

[Your Name]
[Job Designation]
[Company Name]
[Company Address]
[Contact Number]

Download Leave Application In MS Word File

Sample 13:

To,
The Managing Director,
[Company Name]
[Company Address]

Subject: One day leave application

Dear [Recipient’s Name],

Today is my son’s birthday, and we are celebrating it in the evening. So I need a half-day leave after lunch so that I can take care of my son’s birthday work. I have sent you all emails regarding the ongoing new project.

I will be available on my phone [Contact Number] and email id [Email Address] in case of any emergency. Moreover, I have guided [Colleague Name] in case any query arises. I am sure the team will handle the work nicely in my absence.

I hope you understand my situation.

Yours Sincerely,

[Your Name]
[Job Designation]
[Company Name]
[Company Address]
[Contact Number]

Download Leave Application In MS Word File

FAQ:

Q. What is a leave application?

A. One can properly inform the office management or school administration of their absence by submitting a leave application. Depending on whether a person is enrolled in high school, college, or the workforce, the application’s structure, content, and components will change. One may need to take a day out of work, therefore being able to draught this paperwork will be much more helpful in one’s professional career.

Q. What details must I include in my letter requesting a leave of absence from school?

A. Make careful to clearly state the reason for your absence as well as the dates you plan to miss class when writing a letter requesting a leave of absence from school. You can also vow to finish any assignments given to you while you’re away from school and mention the day you intend to return to class.

More Recommended Articles:-