Earned Leave (EL) is the leaves that you earn in the former year. You can take this earned leave whenever needed. For this earned leave application you will have to write down an earned leave application to your head of the organization. The earned leave is also called the Privilege leave. Earned Leave or Privilege leave is delivered for long leaves for the purpose of vacation, travel, etc.
Format Of The Earned Leave Application:
Applying for earned leave entails a systematic procedure that varies slightly from one organization to another. However, the basic steps remain quite similar. Here’s a simplified guide on how to go about the earned leave application process:
Familiarize with Company Policy:
Before applying for earned leave, it’s essential to understand your company’s earned leave policy. This includes knowing how much earned leave you are entitled to, and under what circumstances you can apply.
Check Your Earned Leave Balance:
Check your current earned leave balance to ensure you have enough days to cover your intended absence.
Choose the Leave Dates Carefully:
Choose the dates for which you wish to apply for leave, ensuring they comply with your work schedule and any ongoing projects.
Fill Out the Earned Leave Application Form:
Obtain the earned leave application form from your HR department or download it from your company’s intranet. Fill in all the necessary details accurately, which might include your personal information, the dates of your leave, and the reason for your leave.
Online Earned Leave Application:
If your organization provides an online portal for leave applications, log in to your account, fill out the necessary fields in the online leave application, and submit it accordingly.
Provide a Valid Reason:
When filling out the application form, provide a valid reason for your leave. If it’s a medical emergency, mentioning that you are submitting an earned leave application on medical grounds is vital.
Attach Supporting Documents if Necessary:
If required, attach any supporting documents such as medical certificates or any other relevant documents.
Submit the Application in a Timely Manner:
Submit your earned leave application well in advance of your intended leave dates to give your supervisor or HR department enough time to process your request.
Follow Up:
After submission, follow up with the concerned authority to check the status of your leave application.
Adhere to Any Additional Instructions:
Your organization might have additional steps or instructions to follow. Ensure you adhere to them to avoid any hitches in your application process.
Receive Confirmation:
Once approved, you’ll receive a confirmation, either verbally, via email or through the company’s online portal. Ensure to keep a record of this approval for future reference.
List On Leave Application For Employee
What To Include In EL Letter:
An Earned Leave Application is a formal request made by an employee to their employer or HR department to avail the leave they have accumulated over a period of work. This application serves as a formal way of communicating the employee’s absence from work for a specified period. The process and documentation for earned leave applications may vary among different organizations, particularly between government and private sectors.
Application Form:
The primary step involves filling out an earned leave application form, which captures essential details such as the employee’s name, department, dates of leave, and the reason for leave.
Earned Leave Policy Adherence:
The application should adhere to the company’s or government’s earned leave policy, which outlines the terms and conditions under which earned leave can be availed.
Official Procedure:
The earned leave application follows an official procedure of submission, review, and approval. It’s vital to comply with the leave request procedure to ensure smooth processing.
Documentation:
If the earned leave is for medical reasons, attaching a medical certificate or other relevant documents is crucial. The phrase “application for earned leave on medical ground” often denotes such scenarios.
Online or Offline Submission:
Depending on the organization, the submission of the earned leave application may be done online or offline. Online leave applications are becoming more common due to their convenience and time efficiency.
Earned Leave Balance Verification:
Before approval, the HR department or the concerned authority verifies the employee’s earned leave balance to ensure they have sufficient leave days.
Communication:
Effective communication is crucial throughout the process. This includes properly filling out the earned leave application form, responding to any queries promptly, and being available for any further clarification.
Sample Applications:
For those unfamiliar with how to draft an earned leave application, referring to a sample earned leave application can be helpful. Samples provide a general idea of the format and the information required.
Language Utilization:
In multicultural or multilingual work environments, applications might be submitted in different languages. For instance, one might come across an “earned leave application in Hindi” in Indian government sectors.
Follow-up and Confirmation:
After submitting the application, following up to check the status of the application is advisable. Once approved, a confirmation is usually sent via email or provided through the company’s online portal.
Samples Of Earned Leave Application:
Sample 1:
[Date]
To,
Authority Position,
[Your Organization Name]
[Your Organization Address]
Subject: Application for Earned Leave
Respected Sir/Madam,
I’m writing this letter to you as I would like to request for an earned leave. I am going outstation (abroad) with my family to spend my family vacation on the [Date] for [Number Of Days] i.e. from [Date] to [Date].
That is how long I would like to take my earned leave. So I will need my leave from 28.10.2019 to 06.11.2019 total of 10 days in a raw. Please grant me those 10 days earned leave.
I have handed over my work to my co-worker Mr. Arun Sharma. He will be doing the needful during my absence. And for an emergency, you can also contact me on my personal Email ID is given (Provide your personal Email Id and/or your contact number if any).
I will be highly obliged to you if you grant my leave for those 10 days.
Thanking you in advance,
Yours sincerely,
[Your Name],
Your Job Designation.
Email.
Contact no.
Download Earned Leave Application In MS Word File
Sample 2:
To,
The HR Manager
Company Name
(Subject: Earned Leave Application)
Dear [Recipient’s Name],
I hope this message finds you well. I am writing to inform you that I will be out of the country for a month due to personal reasons. Therefore, I kindly request to avail my full annual leave allowance. I would like to request leave from the [Date] until the [Date].
During my absence, [Colleuges Name] will be handling my responsibilities. I have been mentoring [Colleuges Name] for the past year, and I have full confidence in her ability to manage the tasks efficiently. For any work-related emergencies, I can be reached on my mobile phone.
Thank you for your understanding and support.
Warm regards,
[Your Name]
[Designation]
[Signature]
Download Earned Leave Application In MS Word File
Conclusion:
If you’re unable to utilize all your Earned Leave for the duration of a calendar year then you may choose to carry your earned leave forward and add them into the following calendar year. The maximum no. of earned leaves depends on the company you work in, which usually is around 30 working days. However, in some companies, you can go up to 45 to 60 days of earned leave. In Govt. sector jobs you can also sell your earned leaves.
FAQ:
Q. How do I write an application for leave?
A. To write an application letter for seeking leave you need to know the proper format of letter writing. You need to choose the proper words if you want your leave application to be granted.
Q. How do I write a letter asking for leave from work?
A. Employees get some leaves including casual leave, medical leave, sick leave, etc. You just have to send an official letter to your office and maintain the proper format to write the letter.
Q. How can I write a leave application for school?
A. If you are a student and you need to write a leave application for your school it is very important to follow the proper format to write a leave application for the school.