If your fees have been paid and you want your refund for some reason, then write a fee refund application addressing the principal of your school informing you about the issue. To write an application for a refund of fees paid, you must know the format for the same. Read the article below to learn the format of writing the application for the refund.
How to Write a Refund Request Letter?
A request letter for the refund of money can be written for various reasons like dissatisfaction with the service or product, refund delayed by online shopping platforms, refund of advance payment, etc. A refund letter format is a formal letter that expresses one’s disappointment in a service or product received. For this same reason, the person writing the letter might be frustrated but it is important that they keep track of the kind of words and the language they use.
The important things to remember while writing a refund application letter are to mention the office address, attach the payment receipt and your bank or UPI details for them to process the refund.
Samples of Fee Refund Application
Read below to check out samples of the fee refund application letter. The samples have been provided to help you make the refund process easier. You can refer to the samples provided below for a better understanding of the format and the language to be used while writing a fee refund application.
Sample 1:
[Date]
To
The Principal
[University Name]
[University Address]
Sub: Request to refund the application fees paid
Respected Sir,
I applied for the BA English course in your reputed university with application number XXXX. I have paid an amount of Rs. 3000/- with transaction ID XXXXX for the application fee. But now I have got an admission to Oxford University, London, and I wish to discontinue the course here and join the course at Oxford.
Therefore, I kindly request you to cancel my enrollment and refund the amount paid for the application fee to the account number XXXXXXXXXX, Axis Bank. I shall be highly obliged to you for the same
Yours faithfully
(Signature)
[Your Name]
Contact no.
Mail id
Download The Sample In MS Word File
Sample 2:
To
The Principal
[School Name]
[School Address]
Sub: Refund the admission fees in School
Respect Sir,
I am [Your Name], father of [Student Name] studying in class 2 in section C with admission number XXXX. He joined the school on [Date]. I wish to cancel my child’s admission. Therefore, I would like to request you to cancel his admission and refund the amount of [State The Amount] to the account number XXXXXXXXXXXXXX in XXX Bank.
I have attached the payment receipt along with the letter for your reference. I shall be highly obliged to you for any help you can provide.
Yours sincerely
(Signature)
[Your Name]
Attachment:
- Payment receipt
Download The Sample In MS Word File
Sample 3:
[Date]
To
[Recipient Name]
[Institution Address]
Sir/Madam,
I am [Your Name], and I own and run a small business at home. I had ordered a few pieces of clothing from your store in bulk for my business. When I opened the consignment, I came to know that the colors that I had ordered did not match the received products. Some of the garments were not even ordered by me. I think you sent me the wrong consignment by mistake and I would like to get a refund for it.
Therefore, I request you to refund my amount and solve this issue at the earliest so that we can see what can be done next. I have attached my payment receipt with this letter. I hope you do the needful.
Thank you.
Sincerely,
[Your Name]
Download The Sample In MS Word File
FAQ:
Q. What is a fee refund application?
A. A fee refund application is a letter to the principal or the head of an institution written to request a refund of the fee paid for the admission of a child.
Q. How can I write an application for a fee refund?
A. You can write an application for a fee refund following the formal letter format which we follow while writing any application to the Principal. You can write the application mentioning the details of your child, the payment details, the account details, etc.
A. You can provide a copy of the payment receipt as proof that the fees have been paid. You can also provide the bank details for making the refund to your account.